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Data Administrator Announcements

Announcements are listed in reverse chronological order, i.e. the most recent announcements are listed first.

CTEB&I C3 Report Update and 2015 Reporting

posted Oct 15, 2015, 8:53 AM by Cheryl Ricevuto   [ updated Oct 15, 2015, 8:53 AM ]

CTEB&I programs were missing endorsement codes for the C3 report. This information should get your report accepted:

AGRICULTURE - 10000 
BUSINESS AND MARKETING - 78000 
HEALTH SCIENCE - 510000 
HUMAN SERVICES - 200002 
SKILLS AND TECHNOLOGY SCIENCES - 210100 
WORK SITE LEARNING - 600097 
CAREER CHOICES - 600092

An updated PESB Report Guidance document (v. 10/15/2015) has been uploaded w/this information

Diversity Indices Unavailable, B1 on Hold, and 2015 Reporting

posted Oct 14, 2015, 4:34 PM by Cheryl Ricevuto   [ updated Oct 14, 2015, 4:37 PM ]

PROBLEM:    
The diversity index file remains unavailable which prevents programs from preparing B1 reports.
    
SOLUTION:   
  1. Report B1 submission ON HOLD.
  2. When the file becomes available...
    1. PESB will notify DAs.
    2. DAs and PESB will collaborate to determine appropriate timeline for preparation and submission of B1 report.

Advisory (P1, P2) Reports, Multiple Administrator Roles, and 2015 Reporting

posted Oct 7, 2015, 12:20 PM by Cheryl Ricevuto   [ updated Oct 7, 2015, 12:33 PM ]

Q: If we have a single Administrator PEAB advising multiple administrator roles, how do we identify CredentialRole in the P1 and P2 Reports?
A for P1 (Advisory Meetings) :
Use a separate row for each CredentialRole. This will lead to duplication of meetings if the same meeting is used for all admin programs, but for this report, that is expected and acceptable. The meetings will be differentiated in the PESB report by the CredentialRole.
A for P2 (Recommendations):
Use a separate row for each CredentialRole. This will lead to duplication of recommendations if the same recommendation is made for all admin programs, but for this report, that is expected and acceptable. Use the same RecommendationID as in your records, as those will be differentiated in the PESB report by the CredentialRole.

SAT / ACT Scores and 2015 Reporting

posted Oct 7, 2015, 12:16 PM by Cheryl Ricevuto   [ updated Oct 7, 2015, 12:30 PM ]

Q: Are programs to report the SAT and ACT scores? They're included in the list linked to the Valid Values for the pre-licensure assessment scores collection and report.
A: No. As alternatives to the WEST-B for program entrances, programs are required to collect and hold SAT and ACT scores. Those scores are, therefore, included in the Valid Values list, and that list (in the Appendix for Report Guidance & Data Manual) is linked to both the data manual and report guidance documentation. However, neither WEST-B, SAT, nor ACT are reported to PESB in the Annual Report. This is documented in the 2015 Fall Report Guidance documentation version 9/11/2015 page 17, as well.

Still Unavailable - Diversity Indices File for Report B1 & 2015 Reporting

posted Oct 1, 2015, 3:37 PM by Cheryl Ricevuto   [ updated Oct 8, 2015, 9:33 AM ]

As of 10/1/2015, the Diversity Indices file for Report B1 is still unavailable. We continue to explore other options creating this file for the B1 report. DAs will be notified no later than 10/17/2015 on the status of Report B1 submission.

9/10/2015 Webinar Follow Up for 2015 Reporting

posted Sep 11, 2015, 3:50 PM by Cheryl Ricevuto   [ updated Oct 8, 2015, 9:34 AM ]

An email was sent to all DAs at approximately 3:45 pm on Friday, 9/11/2015 containing the following, as well as other, information:

These changes, AND OTHERS, are documented in the 2015 Report Guidance, version 9/11/2015​.

  1. Selection Reports 4 and 5 regarding application assests and deficiencies
    1. PROBLEM - The ability to adequately match Asset and Deficiency program defined values to PESB Valid Values list.
      1. ​FIX: Expand the Valid Values for these element to capture all possible options
        1. ​PROCESS:
          1. ​​To collect those options, DAs will send to Cheryl via email the following:
            1. Name of the Valid Value to be used (see Report Guidance definitions for examples)
            2. Brief description of that Valid Value
            3. Whether it is an ASSET or DEFICIENCY
          2. Cheryl will add this information to
            1. the validation parameters of the Upload Report tool, so it will accept the value when reports are submitted
            2. a document to which DAs will have access that lists all of the Valid Values accepted by the Upload Report validator
            3. this document is found at https://goo.gl/phLcae
              1. this will permit cross use of these values per program decision
    2. ​​​PROBLEM - Decision and Enrolled are extraneous values
      1. FIX: Delete Decision and Enrolled elements from the S4 and S5 reports
  2. Selection Reports 1-6 and 8
    1. PROBLEM - Current SchoolYearCode definition confuses intent
      1. ​FIX: Redefine SchoolYearCode for these reports
    2. ​PROBLEM - Current Enrolled definition confuses (in future years' documentation consider Matriculation?)
      1. FIX: Clarify Enrolled element
  3. ​Standard Deviation
    1. PROBLEM - Some program data systems are unable to extract previous years' data to include standard deviation function in query
      1. FIX: None to Report Guidance documentation. Reports will include Standard Deviation as indicated.
      2. NOTE: During the webinar, some mentioned that their program may choose to be out of compliance w/this report element, e.g. not submit previous years' SDs. A reminder that such a decision is the program's to make.

For Report B3 - Cert Number to District File Available for 2015 Reporting

posted Sep 3, 2015, 3:56 PM by Cheryl Ricevuto   [ updated Oct 8, 2015, 9:35 AM ]

The file matching cert numbers to districts that support the join necessary to complete Report B3 is available on the Annual Report Supporting Documents page.

8/27/2015 - 2015 Reporting Updates

posted Aug 28, 2015, 2:09 PM by Cheryl Ricevuto   [ updated Aug 28, 2015, 2:10 PM ]

  • Upload Program Data Tool will be available September 1, 2015.
  • Field Placement data to be available at or before the DA TA webinar on 9/10/2015. 
  • Diversity Indices data availability TBD. Will have update on status at 9/10/2015 DA TA webinar.

Report Guidance Final Review Webinar - 9/10/2015

posted Aug 27, 2015, 9:35 AM by Cheryl Ricevuto   [ updated Aug 27, 2015, 9:35 AM ]

Join the webinar - 9 a.m. - 10:30 a.m. on September 10.

The most recently updated Report Guidance document will be the focus of this meeting and is available on the Annual Data Collections / Reports page. Please bring your questions. 

The agenda items / meeting notes are always available here - DA Mtg Notes.

PESB 2015 Report Guidance Open TAs

posted Aug 24, 2015, 11:51 AM by Cheryl Ricevuto   [ updated Aug 24, 2015, 11:51 AM ]

Beginning 10/5/2015, these 45 minute TA webinars provide Data Administrators w/an open opportunity to ask questions about the reporting materials. All DAs are welcome, and can jump into and out of the webinars as needed.

See Communications Page for dates, times, and webinar access information.

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